backend bullsh*t
Because your brain deserves a breather
Your creativity is the face of your business
But what’s happening behind the curtain?If the admin side of your photography biz feels like a dumpster fire in slow motion, you’re not alone. We help you organize the chaos, automate the busywork, and finally feel in control again.
From inboxes to booking systems, gallery delivery to blog backlogs — we’ve got your back(-end).
perfect for photographers who:
- Need consistent, reliable support
- Want to focus on shooting, not systems
- Are ready to stop drowning in mini-session admin
- Know their inbox needs intervention
The Inner Circle
Monthly Support for Photographers Who Need a Right Hand
- Mini session coordination & setup
- Inbox management & email templates
- Ongoing website maintenance
- Social media graphics
- Blog post writing & optimization
- Newsletter creation & management
- Client experience audits
- Systems optimization
- Template creation & management
- File organization & gallery management
Starting at $550/month for 10 hours
The Quick Fix
Project-Based Problem Solving
- Business operations audit
- Blog backlog catch-up
- Full system organization
- Social media template creation
- Website content refresh
- Client experience optimization
- E-mail marketing setup
- Gallery backlog management
Starting at $750 & is based on scope of the project
perfect for photographers who:
- Have a specific project they need handled
- Want to optimize one area of their business
- Need a one-time systems overhaul
- Have a backlog they need cleared
perfect for photographers who:
- Need a complete Dubsado setup from scratch
- Want to streamline their booking process
- Are ready for professional automation
- Need their CRM to work smarter, not harder
The Dubsado Deep Dive
For photographers ready for a complete transformation
- Custom workflow creation
- Form & template design
- Automation setup
- Payment scheduling
- Client portal customization
- Email sequence creation
- Integration with other tools
- Training & documentation
Starting at $1250
Let me start with Tay is a genius with back end management systems and logistics. I needed a landing platform for a Mini Shoot Marathon and Tay helped me design a platform that accomplished time slot booking, contracts, and payments. I was fully booked in under an hour with contracts signed and deposits paid all without any issues. This was also all integrated seamlessly into my already existing Dubsado account and my clients remarked multiple times about how easy the process was. Additionally, my clients all received confirmation emails with their chosen time slots and reminder emails about their appointments which meant not a single person was late or had questions about the process. 11/10 would hire Tay again for Dubsado optimization or specific project help.
Meredith Graves | Meredith Graves Photo
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Why Work With Folks Like Us?
We’re the digital right-hand team you didn’t know you needed.No tech bro vibes. No half-assed templates. Just custom, done-for-you backend support from folks who actually get creative businesses.
we bring:
Deep systems knowledge
Trauma-informed, inclusive support
A focus on efficiency and personality
A judgment-free zone for messy inboxes + sticky workflows
You handle the magic in front of the lens.We’ll handle the rest.
Ready to stop duct-taping your backend together?
Let’s clean it up, streamline it down, and set you up for sustainability.
Book a Call →
Our Process
uncover the mess
We start with a no-pressure call to figure out where things are getting tangled. You spill the tea on what’s stressing you out — we take notes and start mapping solutions.
create a game plan
Based on your goals (and your chaos level), we build a custom strategy. Think of it like a Marie Kondo moment for your biz backend — but make it digital and done-for-you.
fix, build, or take over
Whether it’s setting up automations, organizing files, batching content, or running your inbox — we get to work. You can stay as hands-on (or hands-off) as you want.
support & Sustain
For ongoing support (like with The Inner Circle), we keep things humming in the background so you can focus on shooting, editing, and resting without worrying about the biz side falling apart.
Frequently Asked Questions
What kind of tasks can you actually take off my plate?
Everything from inbox management and blog formatting to gallery delivery and system cleanup. If it’s digital and draining you, it’s probably something we handle.
What tools or platforms do you specialize in?
Dubsado is our bread and butter, but we also work with HoneyBook, Moxie, Flodesk, ConvertKit, Notion, Showit, and more.
What’s the difference between a VA and what you do?
A VA helps you do the tasks. We help you do them better, faster, and smarter — with systems, automation, and strategy baked in.
What if I’ve been winging it without systems — is it too late to fix that?
Never too late. We specialize in untangling the spaghetti pile so your biz actually makes sense behind the scenes.
How do you keep everything organized (and how do I access what you’ve set up)?
We’ll set up shared folders, clear documentation, and training videos if needed. You’ll always know where to find what you need.
what's included in the crm setup?
Complete workflow automation
Custom email templates
Client portal setup
Integration with your calendar
Training on system management
Important Note: For best results, a little organization upfront goes a long way. Our support services work best when you have some basic systems in place. Not quite there yet? We can help with that too. Check out our Quick Fix service for one-time system setups or our Dubsado Deep Dive for a full, custom CRM transformation.Or, if your backend needs a full reset, consider combining support with our front-end services for a fully streamlined experience.
